Commissioners' Policies and Procedures

Personnel Policy Manual

The Hamilton County Board of Commissioners has adopted personnel policies and standard operating procedures that apply to all employees of the Board.

The Board of Commissioners has established a high standard for ethical behavior among its employees. Learn more about the Employee Ethics Policy.

Questions?  Please contact the Human Resources Director or Assistant Director of HR.


Administrative Regulations

The County Personnel (Human Resources) Department, established under Ohio Revised Code Section 124.14(G) in 1995 by the Board of Commissioners, maintains the Administrative Regulations which govern the civil service responsibilities of the Department.


Personnel Policy Revisions

Hamilton County Personnel Policy Revisions effective 3/16/2016

Section 4.9 Poll Worker Leave: Per action by Board of County Commissioners on 1/27/16 policy updated and employee qualifications revised

Section 5.2 Group Insurance Benefits: Revised to bring policy into compliance with federal health reform requirements surrounding employee eligibility.

Section 6.7 Telephone Usage Policy: Per action by Board of County Commissioners on 12/16/15, cell phone stipend project continued for certain JFS employees.

Section 6.11 Drug-Free Workplace Policy: Language updated.

Section 8.0 Travel: Per action by Board of County Commissioners on 3/2/16, adopted per diem rates as set by the Ohio Office of Budget and Management.

SOP Section 8.0 Travel: Added instructions for determining new rate (Section E); Language updated to reflect updated mileage rate.

Hamilton County Personnel Policy Revisions effective 1/21/2015

Section 5.2 Group Insurance Benefits: Revised to bring policy into compliance with federal health reform requirements surrounding employee eligibility for medical insurance.

Section 5.13 Employee Wellness Program: new policy

Section 6.16 Personal Information: Per action by the Board of County Commissioners on January 21, 2015, new policy created.

SOP Section 8.0 Travel: Language updated to reflect updated mileage rate.

Hamilton County Personnel Policy Revisions effective 10/15/2014

Section 6.0 Ethics of Public Employment: Section E.11, correction made to section referenced in second last line (Section 5.6 Paragraph N)

Section 6.6 Telecommunications Policy: Per action by the Board of County Commissioners on October 15, 2014, language added to address the use of recording devices in the workplace. (effective 10/15/14)

Hamilton County Personnel Policy Revisions effective 09/01/2014

Section 5.2 Group Insurance: Per action by the Board of County Commissioners on August 21, 203 language was updated to comply with the Affordable Care Act (effective 1/1/2014).

Section 5.11 Earned Personal Days: Per action by the Board of County Commissioners on August 20, 2014 language was updated to reflect a change in the definition of sick leave (effective 9/1/2014).

Section 6.9 Smoke Free Workplace: Per Board action on April 30, 2014 language was updated to add devices such as electronic cigarettes and personal vaporizers to the list of banned products.

SOP Section 8.0 Travel: Language updated to reflect updated mileage rate (effective 1/1/2014). This was uploaded on the Web prior to 01/01/2014 but never formally distributed.

Hamilton County Personnel Policy Revisions effective 10/01/2013

SOP Section 2.0 Application & Selection for Employment: language updated to coincide with procedural changes due to implementation of the electronic Applicant Tracking System. New job postings are posted online on Tuesdays instead of Wednesdays.

Section 3.6 Top Management and Other Salaried Positions: definition of Top Management positions clarified in Section A.2.

Section 5.3 COBRA/Continuation of Medical Insurance: policy updated to reflect Third Party Administrator involvement in handling COBRA responsibilities.

SOP Section 5.3 COBRA/Continuation of Medical Insurance: OBSOLETED. SOP no longer applicable as COBRA process is managed by Third Party Administrator.

SOP Section 5.4 Workers' Compensation Incident Reporting: addition of Section A.5. regarding injuries from a "sharp" or needle stick.

Section 6.15 and SOP Employee Identification: policy and SOP updated due to Sheriff's office now handling the I.D. Badge process for employees under the Board of County Commissioners, effective June, 2013. I.D. Badges will also have an expiration date coinciding with expiration of employee drivers' licenses.

Hamilton County Personnel Policy Revisions effective 04/05/2013

Section 1.2 Definitions: Definition of "Retiree" clarified that it is in the context of Section 5.6.O.

Section 3.12 Alternative Scheduling: Section F.2. clarified to state that holidays are a maximum of 8 hours for full time employees and employees working compressed work weeks may alter their schedule or request time off during work weeks that include an observed holiday.

Section 4.0 Family and Medical Leave: Policy updated to incorporate recent changes to the Federal Family Medical Leave Act. Definition of "Covered Active Duty" added.

Section 5.6 Retirement Participation / Benefits: Section 5.6.I. deleted describing health care coverage offered by OPERS upon retirement

Hamilton County Personnel Policy Revisions effective 01/01/2013

Section 2.0 and SOP Application and Selection for Employment: HB 487 repealed requirement for the Declaration Regarding Material Assistance/Non-assistance to a Terrorist Organization (DMA form). Language deleted in Section D.1.e. and in SOP Sec. C.3.

SOP 5.0 Vacation: Sections E. and G.4. clarified with directions on submitting prior service information and how prior service for seasonal, intermittent and temporary employment is computed.

Section 5.2 Group Insurance Benefits: Section E. Plan Eligibility was modified to reflect the changes adopted by the Board of Commissioners on 10/03/2012.

Section 5.3 COBRA/Continuation of Medical Insurance: Section F. changed to state that COBRA payments are submitted to Human Resources rather than the Auditor.

Section 6.7 Telephone Usage Policy (and Mobile Communication Device Usage Agreement): Policy updated with term "mobile communication device." Original Section B. replaced with language in Section D. (addressing changes in IRS code). Prohibition of texting and driving added to Section C.

SOP 6.14 Preventing Violence in the Workplace: Section C.1 and C.2. updated with new phone number (946-1595) for JFS Employees to call to report violence emergencies during working hours.

Section 8.0 Travel and SOP: Per BOCC resolution of 01/23/13, Section G.6. added that employees are prohibited from accepting any frequent flyer benefits obtained during official county business travel, in accordance with Ohio Ethics Commission Advisory Opinion 91-010. In addition, Section E.2. changed to state that when employees complete and sign the Request for Travel form (HR013), they are attesting to the fact that they have a valid drivers' license and vehicle insurance. SOP updated with mileage rate which increased from 55.5 cents per mile to 56.5 cents per mile effective 01/01/13.