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Hamilton County, Ohio

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Planning, Zoning & Community Development

138 East Court Street, Room 807, Cincinnati, OH 45202
Ph: 513 946-4500   Fx: 513-946-4475

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Hamilton County Regional Planning Commission Business Plan


I. Department Overview

A. Regional Planning Commission

   Mission

   Vision

B. Planning Partnership

   Mission

C. First Suburbs Consotium

   Mission

D. Local Alliance for Nature and Development (LAND)

   Mission

E. Hamilton County Caucus of OKI Representatives

   Mission

F. Project Impact

   Mission

G. Certified Planning Commissioners' Program

   Mission

H. The Government Cooperation and Efficiency Project

   Mission

I. Local Government Contractual Services

   Mission

J. Census Challenge

   Mission

K. Hamilton County Data Portraits

   Mission

L. Who we are / What we do

The Regional Planning Commission (RPC) provides advisory planning and development review services to the unicorporated areas (12 townships) of the County.  It also provides similar services upon request to 37 county municipalities that are members of the Commission and pay annual fees.  The Commission's various planning activities include programs for subdivision compliance, community planning, develoment review and census/data and information systems.  The Commission's services are tied to annual work programs that monitor development trends, evaluate current policies, and update the Hamilton County Master Plan and related regulations for zoning, subdivision of land and traffic circulation.  The Commission is responsibile for determining consistency of development proposals with adopted plans for township areas.  Land use control responsibilities also include development review for consistency with zoning regulations, subdivision rules, and throughfare plans.  Advisory zoning recommendations are made to the Hamilton County Rural Zoning Commission and to township and municipal commissions.  The RPC administers and takes final action on land subdivision for the entire unincorporated area.  It coordinates the multi-agency review of subdivision plans and ensures conformity with the County's regulations.

RPC prepares and disseminates information and maps on a variety of subjects related to planning, and this information is available for public and agency use.  It maintains Census and other data on population, housing, zoning, building activity, socio-economic development, school trends, and many physical and land use features.  The staff coordinates and assigns street address numbers for the unincorporated areas and several municipalities.  The Commission's staff also supports the various functions of the Rural Zoning Commission, the Community Development Department, the First Suburbs Consortium, the Planning Partnership, Local Alliance for Nature and Development, the Hamilton County Caucus of OKI Representative and other boards, committees, and task forces.

Organizational Chart (See Attached Document Section at the bottom of page)

Core Functions / Lines of Work

   A. Development Services / Zoning Revisions - The zoning revisions function includes the related services of processing all submissions for new or revised development plans and keeping the zoning regulations current by preparing new or revised sections that respond to either detected inadequacies in the current regulations or new development practices that have been detected or expected to be seen in future developments.

   B. Development Services / Subdivision Review - The subdivision review function includes the related services of processing all subdivisions plans, and responding to citizen and developer questions related to subdivision development.  This section also coordinates and assigns street address numbers for 12 townships and several municipalities.  Keeping the subdivision regulations current by preparing new or revised sections that respond to either detected inadequacies in the current regulations or new development practices that have been detected or expected to be seen in future developments.

   C. Community Planning Services - The community planning function includes the related services of research and analysis for preparing long range plans for countywide, multi-jurisdictional, township, and municipal areas, and related short range strategies to facilitate implementation of plans.  Community planning staf also provides support to the Planning Partnership to achieve its mission of bringing together public, private, and civic sector organizations engaged in community planning in Hamilton County so that mutual goals related to physical, economic and social issues can be comprehensively planned and collaboratively achieved.

   D. Data Products and Systems - The data products and systems function includes the related services of  designing, installing, maintaining the computers, peripherals, and local area network and connections to the countywide area network.  This section is also responsible for the development and maintenance of the  county-wide web site as well as production of all web related County  Report Card charts and graphs.  Additional related services include  training the staff in the use of the various software programs and  providing geographic information system (GIS) services, activity tracking  services, the provision of census data and analysis, and other  information systems related services provided within the department, for  other departments, boards and commissions, other public sector  entities, and the private sector.

   E. Administrative Support - The administrative support function includes the related services of payroll administration, personnel administration, budget administration, coordinating employee training efforts, and assisting in information systems administration.  Duties also include production assistance for the County Report Card booklet.


II. Performance Measures

 

To complete 100% of plans, plan elements, initiatives, strategies and new technologies for Community Compass (Community Planning)
2005
2006
2007
2008
Projected
Demand - # of plans
22
32
32
32
Workload - # of plans
18
22
22
22
Efficiency - hours/year
17,850
25,600
25,600
25,600
Effectiveness/Outcome
81%
68%
68%
68%

Maintain RPC/RZC/BZA network and "Help Desk" functions as well as Special Requests/Projects (Data Products and Systems)
2005
2006
2007
2008
Projected
Demand - # to support
2000
2000
2000
2000
Workload - # supported
1900
1900
1900
1900
Efficiency - hours/year
3000
3000
3000
3000
Effectiveness/Outcome
95%
95%
95%
95%

Create and maintain Hamilton County websites (Data Products and Systems)
2005
2006
2007
2008
Projected
Demand - # to maintain
3
15
25
25
Workload - # maintained
15
15
25
25
Efficiency - hours/year
1,040
2,824
2,824
2,824
Effectiveness/Outcome
50%
96%
95%
95%

Maintain CAGIS Database (Data Products and Systems)
2005
2006
2007
2008
Projected
Demand - # to maintain
14
14
14
14
Workload - # maintained
14
14
14
14
Efficiency - hours/year
2,100
2,100
2,100
2,100
Effectiveness/Outcome
100%
100%
100%
100%

To organize, analyze and distribute 2000 Census Data, interal and external requests for data analysis and maps and support ongoing Census activities (Data Products and Systems)
2005
2006
2007
2008
Projected
Demand - # to maintain
275
250
225
225
Workload - # maintained
275
250
225
225
Efficiency - hours/year
2,100
1,460
1,460
1,460
Effectiveness/Outcome
98%
98%
98%
98%

Process and complete all development review applications - zone amendments, PUD's, conditional uses, land use plans and Special Interest District reports (Development Review)
2005
2006
2007
2008
Projected
Demand - # of cases
88
91
75
75
Workload - # processed
88
91
75
75
Efficiency - hours/year
75
75
75
75
Effectiveness/Outcome
100%
100%
100%
100%

Review and process major subdivisions in compliance with ORC and Hamilton County Regulations (Subdivision Review)
2005
2006
2007
2008
Projected
Demand - # of subs
23
9
15
13
Workload - # processed
23
9
15
13
Efficiency - hours/year
75
75
75
75
Effectiveness/Outcome
100%
100%
100%
100%

Review and process minor subdivisions in compliance with ORC and Hamilton County Regulations (Subdivision Review)
2005
2006
2007
2008
Projected
Demand - # of subs
46
47
40
40
Workload - # processed
46
47
40
40
Efficiency - hours/year
2
2
2
2
Effectiveness/Outcome
100%
100%
100%
100%

Provide Address assignment for unincorporated Hamilton County and communities under contract with the building department as needed (Subdivision Review)
2005
2006
2007
2008
Projected
Demand - # of requests
1,500
1,500
1,500
1,500
Workload - # processed
1,500
1,500
1,500
1,500
Efficiency - hours/year
120
120
120
120
Effectiveness/Outcome
100%
100%
100%
100%


III. Organizational Staffing Levels

In 2008 the Regional Planning Commission employs 15 full time staf and one full-time intern (co-op).  One staff person retired in 2006, two resigned in 2007 and will not be replaced until budget levels will support the position.

 
2005
2006
2007
2008
General Fund FTE
19
19
18
16
Other Fund FTE
N/A
N/A
N/A
N/A
Total
19
19
18
16
 
 
 
 
 
 
 
 
 
 


IV. Financial Plan

A. The Regional Planning Commission is a restricted fund department that receives a subsidy from the General Fund in order to meet operating expenses.

B. Budget and Expenditure Trend (see table below)

 

2005 Actual

2006 Actual

2007 Projected

2008 Recommend

General Fund Subsidy

1,058,685

845,414

926,414

988,525

RPC Revenue

222,686

211,181

373,236

237,000

Prior Year Balance

614,873

571,768

282,383

230,224

Total Revenue

1,896,244

1,628,363

1,582,033

1,491,749

   Personnel

1,122,182

1,170,216

1,133,121

1,244,554

   Other

193,166

158,021

218,153

193,638

   Capital

9,128

17,743

535

33,000

Total Expense

1,324,476

1,345,980

1,351,809

1,471,192

Balance

571,768

282,383