Hamilton County Seal (Image) Hamilton County
Classification Specifications
line
spacer
Class Title   Purchasing Supervisor
Code #   53224
spacer
line
spacer
BOCC Pay Grade: 23
Latest Revision: 4/11/2012
Minimum Hourly Rate: $23.1647
EEO Category: Officials and Administrators
Maximum Hourly Rate: $32.4553
Department(s) using this spec:
line
Job Function Statement:
Under general direction from director, supervises purchasing staff in performance of duties; serves as Purchasing Director in his/her absence; manages complex purchasing projects; coordinates activities pertaining to the operation and administration of the purchasing system and related on-line systems; reviews system reports for integrity; troubleshoots problems, and corrects errors; performs duties of Purchasing Agents; develops system training for staff, end users, and vendors.
spacer
line
Minimum Qualifications:
Bachelor’s degree in business administration, public administration, accounting, economics or closely related field and three (3) years experience as a buyer, contract administrator, procurement specialist or similar position and 3 months supervisory experience; or an equivalent combination of training and/or work experience which indicates a thorough knowledge of computer systems, purchasing practices and procedures, and public relations, and a basic knowledge of supervision. Certified Public Professional Buyer or equivalent certification. Notary Public.
spacer
line
Illustrative Duties:
25-45% 1. Supervises lower level purchasing and support staff in performance of job duties (e.g. schedules, assigns, and reviews work, provides guidance and direction, evaluates performance, adjusts grievances, administers and recommends discipline, recommends personnel actions, approves leave requests, etc.); serves as Purchasing Director in his/her absence; manages complex purchasing projects; develops and delivers applicable training programs to staff and customers. 35-50% 2. Coordinates activities pertaining to the operation and administration of applicable purchasing systems; provides training to internal and external customers regarding the use of applicable systems; generates complex reports; serves as back-up on secondary system(s); assists with troubleshooting system issues, assists with system upgrades; tests system upgrades; interprets system reports.10-20% 3. Performs purchasing agent duties; processes requisitions; presides over pre-bid conferences; prepares addenda and releases; uploads bids; prepares resolutions for review; coordinates entry of all commodity code procedures; accepts contracts for review and provides first level screening; tracks contract movements through department; monitors incoming requisitions for compliance with all applicable rules and regulations. 5% 4. Completes special projects; performs other duties as required.
spacer
line
Knowledge, Skills, and Abilities:
spacer
The following are necessary to perform the duties of this classification. Items with an * may be developed after employment.
spacer
line
Knowledge of:
purchasing and procurement; agency purchasing policy and procedure*; basic accounting; public relations; computer operations; word processing, spreadsheet and database computer applications.
spacer
line
Skill in:
*
spacer
line
Ability to:
communicate effectively; develop and maintain effective working relationships with associates, supervisors and general public; post information accurately to written record; compile data, analyze information and formulate viable conclusions; analyze problems and recommend viable solutions; calculate fractions, decimals & percentages; accurately project budgetary requirements; answer routine telephone inquiries from the public.
spacer