Classification Specifications
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| Class Title Registered/Unregistered Land Records Clerk | Code # 11721 |
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BOCC Pay Grade: 0 - Not Assigned |
Latest Revision:
5/24/2007
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Minimum Hourly Rate: $ |
EEO Category: Administrative Support |
Maximum Hourly Rate: $ |
Department(s) using this spec: None |
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| Job Function Statement: | |
| Under general supervision, performs various clerical and administrative tasks related to recording registered and unregistered land documents, indexes and retrieves documents, may take in documents at counter and process accordingly; answers routine questions from general public. | |
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| Minimum Qualifications: | |
| High School Diploma or GED and experience which indicates a basic knowledge of registered and unregistered land requirements and standard office procedures. | |
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| Illustrative Duties: | |
| 50% (1) Indexes documents, plats, certificates and other registered and unregistered land records into established filing system; retrieves documents; utilizes microfilm viewer to research and compile data; may assist employees in Recorder’s Office due to work load or absence. 15% (2) Takes in documents at counter and reviews/approves papers prior to transfer; cancels outdated certificates and sends new certificates to appropriate party; copies documents and performs various other processing tasks as relates to data entry and preparation of documents for imaging. 20% (3) Answers questions and provides information related to registered and unregistered land requirements and procedures of a routine nature; maintains contact with attorneys, title company representatives, general public and others. 10% (4) Receives monies, issues receipts and balances cash register on a scheduled basis. 5% (5) Notifies proper authority of inventory supply level needs. | |
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| Knowledge, Skills, and Abilities: | |
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| The following are necessary to perform the duties of this classification. Items with an * may be developed after employment. | |
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| Knowledge of: | |
| Registered and unregistered land departmental requirements, policies and procedures*; basic data entry*; imaging procedures*; standard office procedures. | |
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| Skill in: | |
| Use of office equipment (e.g., copier, microfiche, typewriter, computer, etc.). | |
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| Ability to: | |
| Organize items according to alphabetical, numerical and subject order; use proper research methods; develop and maintain effective working relationships with supervisor, associates, attorneys and general public; communicate effectively and carry out detailed but basic oral and written instructions; read, copy and record information accurately; add, subtract, multiply and divide whole numbers. | |
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